Only) _____ (“the Company”) recognizes that certain designated employees may occasionally be required to make business telephone calls and send and receive business e-mail and text messages. Announcements; COE Calculator; Contacts; Counselling for UCT staff members; Employment opportunities / vacancies; HR forms; HR policies list; UCT retirement fund; HR Time Administration Help; HR Employee/Manager Self-Service (ESS/MSS) Help; Login to HR Employee/Manager Self-Service (ESS/MSS) for your payslips, … But beware: Those little devices can saddle you with a big legal bill. But, cell phones may also cause problems when used imprudently or excessively. This policy has been … They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Last year the IRS significantly reduced the administrative burden associated with stipends to both employees and employers. Cell phones and other wireless devices should not be selected as an alternative to other means of communication, such as land lines, pagers and radio phones, when such alternatives would provide adequate but less costly service to the University. Cell phone policy. ���(n�5{H��M t;yċ��o_��;}t��K�a?���8�����f�G��R��>4ȇGW6��n��� ����n��}߈۫7��oo/^\.��8�#�_�@�q�Ƕ�w�e���"��t�C������͛>�4Iܼ������C�\��l�����Q����l��.~�T��>�dy�ݻ�����mb��iz��ſAgbD���7!Ό���Z�������x�k��i]ى0��ɪ�Y�=��������Y;�kp_s������!c�[@�i�3�\��ۮ~勿�����c�W�೧�ؠ�qރŒ]|p�܇$ L�4����1��~�� N��K�.��������C���Uۛ����K"�;Z�����Q �vآJҜU�'��h��}n�0����+�.�����]s��� ���S\i��^-�����O�� ��׼����sN�{>��R,����M��S(8���3���M�0�����y~ΧM��:w��r3�p���ǿ���J�L������pR�}��ְKu�䇋��,AfQ����B�T�#�v��X�Sx�k����Bs�긼�~�7/ -IN�ݓ=�)�µ�p=���4�_Q����RD�t�>>U�}��*�зW���W����+�,#P�����ͫ^�/�~��.�;xnqd�c������w�)�f�������>Tǒf�����v�۳!������˞W�ӑ� �ޯ�7�$?^�fq����k���^�3�xf. To provide for replacement of a system of Cellular phone contracts by the municipality with the salary allowance system. You can only use your cost to calculate the value of the benefit if it reflects the FMV. 231 0 obj <> endobj TELEPHONES AND PERSONAL CELL PHONES While at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. Our employee cell phone policy outlines our guidelines for using cell phones at work. <> %���� a. How much should you reimburse each employee? 0 endobj March 8, 2019. 268 0 obj <>stream As of September 1, 2016, the University will adopt the current Staff Mobile Phone Policy pilot program as a permanent policy. �w��|qsw�b�[���'_�����ϗ�|������{��/�O�ݿ�z���z���w����o��o�>]���W˗��ٓ?���Z^���gnY���R�n�qI�.�q��u���ߕ���短�K.U)����p��?���c��W�zY.���.^��e���������EXݣ��ߖ����Ͼ�cҸ:�����y�.ړx��]��wy��O����׭���?�n�s+�X��O������������2�o�®�m3w�nݵO�f�n�O��-�݋Njg��'����ͻV�#�|��_-���gt:’::!,ε]���DrYn���/��镟|KG����O�*�M��ɢ�q�8O��`:G�7'��bo�sG�>��_1u����W�,!6:���c���6�mE��m�����SL]��ؖ��aک���םw�o�i�yy/�/�U���.g��>�Y*|�4�?��ki����5���[�����O��|���� V���Ϣ��D]����=+ѿ��3����o����~(}�+���G��Y8YH�9��l~�j�B~��V6�}��o\������ϬkfI�ױ�p��ZG�L��*��d�����Ro��Jt��맭��L���s�{֮����^��2�{����[��]�T�����ť���v�O۞Lz}%uN�����T��U�K.�u!��/��藓����p}�!�Ǥ�uj����E�F��w�8���j���a�����.�������aWd�8��+ZqP���� ťAqs[���vu��9���?���]�N�gR����� ���t�ş����z�F4�l��E��M�̓T>�� ��u����)�5���e�8�,��"�Ի��.����K��ъ!������Q�o>} At the same time it recognizes that these devices are used for personal as well as business purposes. POLICY: MOBILE PHONE SUBSIDY POLICY POLICY # IT301 Last Revised on May 25, 2016 ISSUED BY: Business Office Office of Information Technology, APPROVED BY: Steven Weiner Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a mobile phone. The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. Treasurer Effective Date: Jan-01-2012 Approved by: Vice President for Administration and Finance . The supplement may be entered to continue indefinitely, however, the business need for mobile Equipment/Services should be reviewed periodically by each employee's manager, or other financial … THIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. endstream endobj 232 0 obj <. Dickinson College recognizes the need for a number of its employees to possess cell phones and smartphones to facilitate immediate communication. <>>> Cell phones covered by this policy are used in part to conduct RAC business and/or to create, receive, send, or store RAC data and/or confidential information. Except for alimited number of positions, the university will notown cell phones for the use of individual employees after January 1, 2017. endobj This policy advises employees and department heads of their responsibilities and provides guidance in managing the distribution and usage of cell phone/electronic device reimbursement s for employees whose position (job duties) require a cellular phone, electronic device or stipend. STIPEND POLICY POLICY #: IT301 LAST REVISED: September 4, 2013 ISSUED BY: Business Office Office of Information Technology, APPROVED BY: James J. Kelly, President, 03/15/2011 Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a cellular (cell) phone, smartphone, tablet or another mobile … is defined as any electronic communication device with a service plan attached. Title: Cell Phone Stipend Program Policy Administrator: Director of Finance and Asst. <> The tax regulations of cell phone reimbursement boil down to three questions the company must answer: 1. 1.1. The form must include the employee’s position of employment and business justification for the stipend or cell phone. Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . Purpose . i. A cell phone reimbursement stipend, or a cell phone allowance, is a sum of money given to employees for them to purchase on their cell phone plans. January 1, 2014 . Cell Phone Stipend Policy ORIGINATING OFFICE Finance and Administration/Human Resources Office PURPOSE To establish policy and guidelines for the provision of a wireless communications stipend to employees who have documented an official university business need for a communications device and continue to meet this need under the Eligibility Requirements section of this policy… Personal calls during the work hours, regardless of the phone … endstream endobj startxref The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. SHARE ON; Most days you may feel like employees’ cell phones are surgically attached to their hands – at their desks, in meetings, even in the company restroom! Mobile communication device. The purpose of this policy is to develop a means or framework for the allocation, management and control of cellular phones allowance to council officials. If you decide to reimburse employees for their cell phone use, should you do so under an accountable or non-accountable plan? $ Policy contains company reimbursement guidelines for cell phones Please note: All policies within this document are submissions by individual manufacturing companies. 251 0 obj <>/Filter/FlateDecode/ID[<1DD08FC929946240A21B11F04D7415EC><6657D51A9B3A664CB0961D3FF6EF23BB>]/Index[231 38]/Info 230 0 R/Length 95/Prev 49736/Root 232 0 R/Size 269/Type/XRef/W[1 2 1]>>stream They are an intrinsic part of the employees' ability to perform their jobs effectively. 2.0 Policy . Policy Statement . No other alterations have been to made to any policy in this document. Employees. h�bbd``b`: $���> �.b� ��$X�A�� ���$^�X�A:��wH�H|���:N&F�2�#����\ �C ii. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and don’ts of using a cell phone in a work environment and during working hours. 1 0 obj Staff Mobile Phone Policy . Expense reimbursement: In a typical reimbursement policy, employees purchase a cell phone (from a list of company-approved devices) along with the service plan. I was able to eliminate the need to carry a second device and reduced my out-of-pocket expense on my personal phone.” 3. Cellular Phone Allowance Policy Policy: Effective 4/1/13, La Sierra University will offer a non-taxable allowance for business-related cellular phone expenses on a monthly basis to its employees that meet one or more of the following criteria1: 1. The University will continue to evaluate the policy periodically and may introduce changes for both new and existing staff in the future. The cell phone stipend is $30 per month for cell phones (must include enabled text capability) and $45 per month for web-enabled devices (must function as a cell phone and have text capability as well as web browsing capability and the ability to access college e-mail). Quick Links. Cell Phone Stipend Policy Appendix A Is the Freedom of Information Act (FOIA) or the Virginia Public Records Act applicable to personal cell phones used for public business? Our employee cell phone policyoutlines our guidelines for using cell phones at work. 1.1. %PDF-1.5 %���� The IRS considers these devices to be "listed … Further details on what they are: Stipends are often given out monthly. Supervisor Signature: _____ _ How big? department view the stipend policy as a win-win. Sample Cell Phone Reimbursement Policy. Cell Phone Stipend Policy . The policy is in effect for all wireless communication devices requested outside of the plans and devices offered by Telecommunications. constitute misuse, and will result in immediate termination of the cell phone stipend. Share on. But, cell phones may also cause problems when used imprudently or excessively. I have attached Sample Cell Phone Reimbursement Policy. Detailed Company Cell Phone Policy: The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours.. PURPOSE A. SVCE recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a smartphone. policy is to provide guidance and establish parameters regarding the issuance and use of mobile communication devices and services. The objective of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and especially with the customers and to prevent them from the hassle of purchasing Sim Cards / Hand Sets. Is reimbursement right for your business? The value of the benefit is based on the FMV of the service, minus any amounts your employee reimburses you. The $5.4M cell phone reimbursement mistake this company made. 3 0 obj Employees are responsible for choosing their own voice or data plan as well as their carrier. Try $5.4 … We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. by Jennifer Azara. Cell-Phone Stipend Policy Statement and Purpose Cellular telephones and cellular-based wireless communications devices can be an effective resource for campus employees in the performance of their job duties. Policy and culture; 3 minute read. I certify that the requested allowance is needed for this employee, to cover work-related expenditures due to cell phone use, or other, as described above. Purpose: The purpose of this document is to describe the policy of the College of the Holy Cross regarding the use, procurement and possession of cell phones for College business. Let’s take these three decisions in order. %PDF-1.5 4 0 obj These employees use their phones at home, at work, at client locations, and to address the needs of customers. 1. I. The company then reimburses the initial cost of the cell phone and the service plan fees each month on receiving the associated receipts. Designated employees who are required to perform these functions as part of their job duties will either be issued … The association removed company-identifying information. Why is the stipend only $45? For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the internet or download files. SMARTPHONE STIPEND POLICY I. ELIGIBILITY. To receive a cell/data plan paycheck stipend, the Department HR Administrator may enter an employee cell phone supplement using the Supplemental Pay Webform with the Earnings Code of 'CEL'. 2 0 obj To answer the question "are cell phone allowances taxable?" We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. I certify that I have read, understood and intend to comply with the University’s Cell Phone Policy. endobj Or do you want to provide company phones? Smartphone and Cell Phone Stipend Policy . a. Introduction. %%EOF Requests for stipends or cell phones must be made by the employee, with the input and approval of the employee’s supervisor, using the Request for Cell Phone Stipend or State - Owned Cell Phone form. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 16 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> See: UCT cell phone policy (GEN004). They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) If part of the use of the cell phone or Internet service is personal, you have to include the value of the personal use in your employee's income as a taxable benefit. h�b```�nV�``��0p404~boa`�h �sL9���`���a�$ ���L��8m�Z��1���.n�du:0��a� �ű@����w�(.���@��� �"6 Eligible e mployees (below) may receive a cell phone stipend from the U niversity for business - related costs incurred when using their personal cell phones. stream 1. x��}[�\7r�"�N�/��xpf'+i4�֎�v8$?�E�����M��_���28Ů&-�1#v#. Thank you to ARPM’s Corporate Sponsors . Objective .